Project Manager – Procurement Team (m/f/d)

paper republic is one of the world’s fastest growing brand of premium notebooks and leather accessories. We design, produce and ship our notebooks directly to 300.000 customers worldwide through our own ecommerce website. We are a dynamic international team of 70 people with more than 20 nationalities who like to develop and implement ideas together. Based in the heart of the 9th district in Vienna, paper republic HQ spread over 1000sqm, bringing together production, warehouse, office and shop, making it a unique, fun and beautiful place to work.

As a Procurement Project Manager at paper republic, you will be responsible for leading critical initiatives/projects that drive efficiency, compliance, and digital transformation across departments. This role will focus on projects such as ERP system implementation, development and rollout of General Terms & Conditions (GTC), workflow improvements, and demand/supply forecasting. This is an excellent opportunity for someone with strong project management skills, experience in procurement-related projects, and the ability to coordinate cross-functional teams.

40h/week (immediately)

Your Responsibilities:

ERP System Implementation: You are responsible for leading the end-to-end implementation of a new ERP system for procurement and planning. You'll collaborate with IT, finance, production planning, and procurement teams to define system requirements and ensure smooth integration. You will manage project timelines, milestones, and risk mitigation, while providing training and ongoing support to the procurement team.

General Terms & Conditions (GTC) Implementation: You are responsible for overseeing the development and rollout of new General Terms & Conditions for procurement contracts. You'll work closely with legal, finance, production, and supplier management teams to ensure alignment with business needs, while monitoring and tracking compliance with the new GTC implementation.

Demand & Supply Forecasting: You will develop and implement demand and supply forecasting models to support procurement planning. By collaborating with supply chain, finance, and operations teams, you will align forecasts with business requirements and leverage data analytics and reporting tools to improve forecast accuracy and decision-making.

Workflow Improvements: You will analyse and optimize workflows across departments to enhance efficiency, implementing process improvements, automation, and digital tools to reduce manual tasks and improve accuracy. By establishing KPIs and tracking mechanisms, you will monitor project progress, cost savings, and supplier relationships, while providing regular performance reports and recommending continuous improvement strategies.

Supplier Relationship Management: You will act as the primary point of contact for a select group of suppliers, managing end-to-end supplier operations. You’ll ensure timely deliveries, quality standards, and cost efficiency through structured supplier engagement strategies. Additionally, you’ll perform supplier evaluations, risk assessments, and resolve disruptions or quality issues in collaboration with internal teams, while tracking and measuring supplier performance using KPIs to ensure alignment with company goals.

Your Profile:

• A business degree with a focus on Procurement, Supply Chain Management, Logistics, or equivalent experience (minimum 3-5 years in the field).
• Proficiency in inventory management software (preferably Katana MRP) and/or ERP systems, with a strong understanding of ERP system implementation.
• Proven experience in project management within procurement or supply chain.
• Advanced skills in data analysis tools (especially Excel) for forecasting and cost analysis.
• Strong attention to detail, analytical thinking, and problem-solving abilities.
• Fluency in English, both written and spoken.
• Excellent time management skills, with the ability to thrive in a fast-paced environment.
• A proven ability to lead change and foster cross-functional collaboration.

We Offer You:

• A fulfilling role in a young, innovative, and international team that values your creativity.
• Integration into a dynamic, fast-growing company, where every day brings new opportunities and challenges.
• Flexible working hours and structured work processes to balance productivity and well-being.
• Remote or home office days (4–5 times a month).
• Unique paper republic workspaces in the heart of Vienna’s 9th district, shared with our manufacturing, design, and retail teams.
• Opportunities for increased responsibility in a rapidly evolving company.
• Employee benefits (e.g. public transportation, 50% discount on all our products,…)
• A salary of €3.200,- for a 40-hour work week, with adjustments based on education and experience.

Do you feel this appeals to you? Then let us know why YOU are the right fit for us and send us your application documents.

We look forward to receiving your application!

paper republic GmbH
Augasse 5-7, EG. Stock, Tür Top 1
1090 Wien